5 Steps To Maximum Productivity

Do you know that you get 80% of your results from just 20% of your time and effort and consequently 80% of your time is virtually wasted on non productive activities?. Once you realize this it is easy to take advantage and either reduce the hours you work or significantly improve your productivity.

The 80-20 rule was first discovered by Italian economist Vilfredo Pareto a hundred years ago. Using this knowledge is incredibly powerful in combating the “not enough hours in the day” mentality of today’s society.

The 80-20 rule means that in any area of our lives, literally 80 percent of our fruits are derived from only 20 percent of doing “what matters”. In other words, there is only a very small portion of all that we do each day, regardless of the situation, that brings us the “higher return”.

How can you benefit from being aware of this principle? Implementing a strategy based on the 80-20 rule can result in greater wealth and greater leisure time? Just imagine how productive you will be if 80% of your time could be spent on productive activities. You have to realise that the things that matters most should never be at the mercy of activities that matter least.

Here are 5 Steps to maximise your productivity:

1) Keep a work log for at least a week

Write down all of your activities and the time spent doing them. I appreciate this is time consuming initially but it is essential you get a true picture of your working week.

2) Analyse your activities

Separate your activities into high priority – those that produce a return or where only you have the skills to do the work – and low priority – activities others can do where the activity can be delegated to support staff. You will almost certainly find that you are spending most of your time on low-priority activities rather than activities directly providing a return. In almost all businesses these non productive activities tend to absorb time at a far greater rate than they should.

3) Delegate non productive activities

Once you can identify the low priority activities delegate as many as possible to support staff providing training where required. If necessary employ an additional member of staff to take responsibilities – the cost will be more than offset by your improved productivity. There may be a number of low priority activities you are tempted to keep. Unless it is absolutely unavoidable don’t be tempted and don’t get involved in non productive activities or your productivity will fall.

4) Calculate the time required for any remaining low priority activities

Once you have delegated all that you can, your next step is to calculate how much time you should be spending on the remaining low priority activities to make maximum use of your productive time. Do not work disproportionately hard at these low priority activities and set aside specific time each day or week to complete them.

5) Prioritise your remaining activities

Once you have cleared out the activities that do not bring you any return, it is time to turn your attention to the activities in your life that are bringing the most reward. Prioritise your activities and concentrate most of your time just on a few high-priority activities.

The objective throughout is to maximize your results from the areas of high return and to delegate those activities that have a low return. Having to spend a disproportionate amount of time on non productive activities is a major source of stress for many businessmen. Delegating these activities will therefore have the added benefit of reducing the stress you are under. It is all about doing less work for greater return.

For more success in life, whether that is more money, more time with your family or just making time for golf you should start implementing the 80-20 rule immediately. It will help your career as well as your personal life and, as a bonus, following the 80-20 rule day in and day out can make you very wealthy over the long term.

Productive Activities and Strategies to Overcome Writer’s Block

“Writer’s block is a phenomenon involving temporary loss of ability to begin or continue writing, usually due to lack of inspiration or creativity. There are alternative actions or specific strategies you can work with to overcome the blank slate in your head.” Wikipedia

All writers deal with writers block. The best activity you should start with is to take a break and relax. There are many things you can do to let your thoughts gather themselves. Did you know that some of the most unrelated activities allow you to start producing meaningful ideas.

Alternative Activities

-Taking a shower or bath or sit in a sauna or hot tub. Psychologists do say water has a mentally cleansing and stimulating quality.

– Give yourself a chance to take a quick nap. The moments during your pre- or post-sleep are great for ideas, thoughts and worries to float around in your head.

-Reading other materials unrelated to what you are working on. Look at pictures in or flip backwards through a magazine. Even one word can spark an idea.

-Take a walk around your neighborhood and watch everything that is going on around you, or cut your grass to get you outside and thinking about something else. This will allow your mind to wander and become creative.

– Take a 30-60 minute drive by yourself (remember to bring paper or a tape recorder, just in case). Getting away and listening to the monotonous sounds of your tires on the pavement kicks in the creativity after 30 minutes.

-Although not planned, or maybe not even tolerated by you, when you wake up in the middle of the night some of your best ideas are wanting to come out. Have paper (and a flashlight) by your bed or sneak to your PC. If you don’t write them down they may keep you up all night.

-The old stand-by that will work over and over again – Take a clean sheet of paper or a blank screen and just start writing. it does not matter what you write, just do not stop for 10 minutes. After 10 minutes read everything you wrote. You either came up with an idea to work with or you were able to get all the extra ‘stuff’ out of your head and can start writing again.

Specific Strategies

-Begin at the end. Wherever you are stuck you know where you wanted to get to. Write the end of that thought, chapter, or dialogue and work you way back.

-Talk the paper. Find someone who is willing to talk to you about the topic you are writing about. This is a more spontaneous way to communicate and you will be less stressed. Your listener can ask questions or interject their thoughts. If you can record the conversation so you don’t have to stop and write something down during the conversation.

-Tape the paper. If there is no one to talk with imagine that there is an audience and tape yourself either reading what you’ve written or ramble on about the topic. Transcribe your session and work with the new ideas you came up with.

-Change the audience. This strategy will help you clarify the purpose of what you are writing. Pretend you need to explain your topic slowly and in great detail to a child or someone new to the topic or debate with someone who strongly disagrees with you and defend your ideas. An entire new set of ideas may come out during this strategy.

-Play a role. See your topic from the point of view of someone from an earlier time period, a President of a company defending your topic, or someone who wants your topic to just go away and you need to tell them why it is important. Take yourself out of your comfort zone and see your topic from a different point of view.

-Stop and do more research. Combat the feeling of not knowing what to say by finding more information about your topic. What are other’s saying about it? Doing research is a great way to gather your thoughts, ideas and may even get you to start writing the entire section, which you were blocked on, from the beginning.

When you find yourself gazing at your PC screen or a sheet of paper and are not writing anything you probably are experiencing writer’s block. You are not alone. It is common to lose focus or be overwhelmed and begin experiencing a creative block. Try these alternative activities and/or strategies for overcoming writer’s block.

Hiring a House-Cleaner Means You’re Paying Someone to Do Your Daily Ergonomic Activity

Why pay someone else to do your housework? When in fact it is a method for you to practice Yoga; or for completing purposeful exercises in a manner that is useful to your body and provides you with a clean home!

Your excuse may like mine use to be – I don’t have the time for the cleaning! Or just thinking of getting down on you hands and knees to scrub the bathtub is not all that appealing!

There are many things in life that we all hate doing, but they have to be done. You are not alone! Hated tasks will never change!

What you need to do is take a more constructive approach and think of using your body to do the tasks that will help your body to learn to move, stretch and balance at the same time.

If you suffer chronic pain in any of your skeletal joints being used, then it is important to respect your pain and only move as far as your tolerance of the pain will allow. It is important that you keep your muscles and joints active with purposeful daily activity, but it not to be suffering in severe pain.

Sometimes it is worth putting an ice pack or a heating pad on any painful area, before performing any household cleaning, so that any pain is easier to handle.

This is how Physiotherapists treat patients, usually offering ice or heat before any exercises. In this way the joint relaxes using heat, or is numbed with the ice, so that movement becomes easier.

However, my advice does replace Physiotherapy, as they have knowledge that you do not have about your painful area. This is more for readers who have minor bruises or strains, or maybe chronic pain from arthritis; where pain is a constant battle to continue functional mobility.

Pain is a warning sign that something is wrong, so it is always worth working within the pain threshold until your body informs you that it is safe to move that joint a little more.

Housecleaning is a repetitive productive activity that can be therapeutic, because it can be graded in terms of making it tougher of easier; such as using one or both hands to do the tasks.

Lowering you arms to wipe or dust a table means you have gravity assisting the movements, but the minute you move farther out and elevated; you will be working against gravity, so that your arm muscles are now being used, plus the joint range is being stretched more than usual.

All these activities can be graduated as you gain more movement in the therapeutic process of the activity. Using the heat or steam from hot water in the bathroom will make the movements easier, so you could clean out your bath or shower after you have taken a shower and make use of the penetrating heat to your joints.

There are no magic movements in cleaning. They are simple relaxed movements that come through repetition, balance and stability. Your body has to understand where the foundation of your balance is positioned, which is in you pelvic girdle. From there, you will be able to move your body safely in a purposeful manner while your core is balanced.