One Tool to Level Out the Peaks and Valleys in Your Marketing, Selling & Production Activities

Peaks and valleys happen in all businesses for a variety of reasons from down economic times to going crazy times. There are numerous ways to overcome this part of doing business. What I have recently discovered is the best way is the use of a marketing calendar.

Now to effectively use this strategy does require for you to know your peaks and valleys specific to revenue and productivity (think sales). In some cases, increase sales may follow productivity by anywhere from 30 days to 2 years depending upon your products or services. The goal here is to keep your people busy with productive work that generates sales while reducing errors and complaints.

First, create an excel file with the following labels for these columns in row one:

  • A – Date
  • B – Action
  • C – January
  • D – February
  • E – March
  • F – April
  • G – May
  • H – June
  • I – July
  • J – August
  • K – September
  • L – October
  • M – November
  • N – December

Next leave rows two through 6 blank for daily activities such as posting on Tweeter or Facebook, changing Linked In Profile, blogging or article marketing.

Beginning with row seven label it with the number 1 and then continue to row 37 ending with the number 31 for the days of the month.

Now start plugging in all of your current marketing activities. This might include:

  • Monthly Ezine
  • Speaking Engagements
  • Direct Mail Pieces
  • Press releases
  • Networking events

Each worksheet within the excel file then becomes a year.

The next step is even more time consuming. Start plotting in your revenue highs and lows along with your productivity based upon historical experience. What should happen is you will see where there are gaps between your marketing actions and your increase sales. Sales Training Coaching Tip: Use a different color to indicate sales lows and highs along with production lows and highs.

A marketing calendar is a stop gap measure that recognizes your potential customers and existing customers having short memories. As a small business owner, entrepreneur, independent sales professional such as a realtor, insurance agent or financial advisor, you need to create top of mind awareness or TOMA. To do this requires touching them 33 times a year according to marketing research. What I suggest is 3 touches per month between email, direct mail, phone calls and personal meetings.

By having a calendar that clearly shows your actions in a very clear and concise manner helps you to keep your arms around marketing. Of course you must also continue to track the results of your marketing that being your revenue and productivity to truly realize the value of this instrumental tool.